How to Credential Multiple Employees

Learn how to credential multiple employees simultaneously using the credential manager in Sospes

If you are just getting started with the Credential Manager, check out How to use the Credential Manager to learn the basics of how to use the Credential Manager in Sospes.

To access the credential module, log in to Sospes at go.sospes.com. Once logged in, select the Credentials icon on the home page, or ‘Credentials’ on the top bar.

Once on the Credentials page, select Open Credential Manager in the upper-right-hand corner.

You will see multiple options on the left-hand side of the page. Select Credential Multiple Employees.
 

From the drop-down menu, choose which credential you would like to work with. This will allow you to edit more than one employee’s credentials simultaneously. Then select NEXT. 


Once you’ve chosen the credential you’d like to work with, you will be shown a list of employees who have this credential assigned to them. If you are just setting up Credentials for the first time and have not yet set up Employee Groups, visit our article on Creating User Groups for Credentials, which will allow you to assign a credential to a specific group of employees.

• On the right-hand side, select which employees you’d like to edit, you can also select Check All to edit all employees assigned this credential. Once you’ve chosen the employees you’d like to edit, select Next.

Note: To view step-by-step instructions on how to Credential Multiple Employees simultaneously, select Instructions. This will open the instructions on how to use this module. Once you are done reading the instructions, select Close Instructions to hide the instructions.

You can now edit multiple employees’ credentials at once. These can either be edited individually or you can mass update an entire column. The options are: 

1. Credential #: This column cannot be mass updated as each credential # must be unique. Employees cannot share credential #s. To clear this entire column, select ‘CLEAR ALL’. Otherwise, click on each employee’s individual text field to edit a singular field.
2. Credentialed: Add the date the employee was credentialed. Click on each employee’s individual text field to edit a singular date. To credential all employees with the same date simultaneously, click ‘EDIT ALL’ at the top of the column. Enter the date and select ‘Yes’.
3. Expiration: Add the expiration date for this credential. Click on each employee’s individual text field to edit a singular date. To apply the same expiration date to the entire column, click ‘EDIT ALL’ at the top of the column. Enter the expiration date and select ‘Yes’.
4. Credentialed By: Add the name of the user credentialing employees. Click on each employee’s individual text field to edit a singular field. To apply the same name to every employee, click ‘EDIT ALL’ at the top of the column. Enter the name of the user who is credentialing the employees and select ‘Yes’.
5. Issued By: Add which business or entity issued this credential. Click on each employee’s individual text field to edit a singular field. To apply the same name to every employee, click ‘EDIT ALL’ at the top of the column. Enter the name of the business or entity that issues this credential and select ‘Yes’.

Image/PDF: Upload documents or images tied with the employee’s credential. This can be certificates, licenses, etc. If an image or pdf is already attached to the employee’s credential, you will see a magnifying glass icon. To upload a new image or document to the employee’s credential, select the upload icon with the arrow or the magnifying glass icon to add more documents/photos. 
 

• Drag and drop files or upload them from your computer directly. Once you’re done uploading, select SAVE.

Once the imagines or PDFs have been uploaded, make sure to click the save button.

The Attributes column will only appear if there are attributes associated with the selected credential. To learn more about assigning attributes to credentials, view How to use the Credential Manager. 

• If an employee already has attributes associated with that credential, you will see a magnifying glass icon. If the employee has no attributes associated with that credential, you will see a ‘+’ sign icon. You may click either the magnifying glass or the + sign to add/edit a specific employee’s attributes. Once done, click Yes.

Once you have added all attributes click Yes to save the selections.

Once you are finished editing employee credentials, you must select CREDENTIAL EMPLOYEES in the upper-right-hand corner to save. If you do not select this button, none of your changes will be saved.